Book rental cars quickly and easily through Expensify’s integrated travel portal. This guide walks you through searching for a rental, booking it, and accessing your trip information in New Expensify.

How to access the travel tool

From the left-hand menu, select Reports > Trips.
Click the green + button in the bottom-left corner, then choose Book travel.

If this option isn’t available, reach out to your Account Manager or Concierge to schedule a travel demo and enable travel for your account.

How to book a rental car

1. Click the Car tab.
2. Enter the search details:
   • Pick-up and drop-off location
   • Pick-up and drop-off dates and times
3. Click Search cars.
   • Use filters for rental company, car type, or special features.
4. Click Select on your preferred car.
5. On the checkout screen, review:
   • Vehicle details
   • Traveler information
   • Loyalty programs
   • Arriving flight (optional)
   • Payment method
6. Select an existing trip or create a new one to assign the booking.
7. Confirm your payment method and click Reserve.

What happens next

• Your company’s travel policy may require approval before the reservation is confirmed.
• You’ll receive a confirmation email once your booking is complete.
• The booking receipt will automatically be added to your Expensify account.
• If your payment card is connected to Expensify, the receipt will merge with the imported expense.

FAQ

Can I rent a car at one location and return it elsewhere?

Yes, many providers support one-way rentals. Just enter different pickup and drop-off locations when booking.

Is insurance included?

Insurance offerings vary by provider. You’ll see available options and add-ons during checkout.

Can I choose the rental company?

Yes! Use filters to select your preferred rental provider.

Where can I view my car rental itinerary while on the go?

When a traveler books a trip in Expensify Travel, a trip itinerary is automatically created in New Expensify. To view your trip:

1. Open the Expensify mobile app.
2. Tap Inbox.
3. Find the thread named after your upcoming trip.

Inside the thread, you’ll find:

• All current travel and car rental details
• Nearby restaurant suggestions
• Local attractions and events